Canon introduces law firms to its Smart Document Assistant

Canon Solutions America has launched its Smart Document Assistant, an automated software solution designed to provide legal practices with a “technology assistant to automate the intake of information and match it with other documents in a legal document management system.” In a traditional law office, legal document management has traditionally involved cumbersome mountains of paper, case files and supporting records, said Canon. While some law firms have undertaken measures to go digital, many continue to rely on massive amounts of paper to get their critical work done. Utilizing machine-learning technology and Artificial Intelligence (AI) software, Smart Document Assistant can recognize the type of document, matter number, client names and other key data points in order to associate this data with other related documents. The more documents fed through the system, the “smarter” the system becomes – with less manual intervention required in the future.

Smart Document Assistant uses the power of AI to accelerate the process of getting incoming legal documents to where they belong in an iManage Document Management System. The software can identify an incoming document’s type, associate it with a specific legal matter, name it, save it to the document management system, and notify the relevant attorneys, paralegals and others of its arrival. The result is greater accuracy and compliance with document-handling procedures, and faster document access for legal staff. A user’s correction actions then form a “machine learning” feedback loop where overall accuracy improves over time. Smart Document Assistant can send notification emails of the document’s arrival to an editable, machine-learned list of relevant lawyers, records room and other staff involved in that specific legal matter. The technology is also “pre-trained” to recognize a variety of litigation and court-document types, and can also be “trained” to recognize company-specific document types.

Peter Kowalczuk

“When it comes to managing legal documents, the power of Artificial Intelligence can help take a firm’s organizational excellence from good to great – and Smart Document Assistant can be that differentiating factor,” said Peter Kowalczuk, President of Canon Solutions America. “By reducing the time needed to manually add metadata to new and existing documents, firms can better maximize efficiencies as well as ensure greater accuracy when handling large and/or complex matters. The new solution was also strategically introduced during a time when law firms may have been forced to reduce their reliance on paper, accelerating the need for alternative, more cohesive ways of remaining organized and maintaining strong client communications through automated systems.”

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